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  3. Executive Assistant

Executive Assistant

600 〜 800 ten thousand JPY

  • RGF HR Agent
  • Location: Tokyo
  • Japanese level:Fluent │Required length of experience:Uncategorized
  • Close
Date:2024/06/06~2024/12/03

Job summary

Job category Sales / Clerical / Planning / Logistics/Clerk / Assistant / Interpreter / Secretary
Industry Health Care/ Medical Equipment
Employment type Uncategorized
Position level Other
Number of openings 1
Desired entry time -
Required language skill

Japanese (Fluent)

English (Business)

Foreign language competence -
Working hours Others
Welfares / Leave systems
Assistance in visa application -
Number of foreign employees -

Work details

Company Overview
世界75の国と地域で活動する、民間で非営利の医療・人道援助団体です。 紛争や自然災害、貧困などにより危機に瀕した人びとに、 独立・中立・公平な立場で緊急医療援助を届けています。

Job Description
This key position facilitates the successful coordination, communication and functioning of General Director and Leadership Team (hereafter referred to as LT). The Executive Assistant (EA) is the focal point on all executive matters for internal stakeholders.

The role provides high quality administrative assistance and project support in a one-on-one working relationship with the General Director and members of the Leadership Team. The EA supports the General Director in meeting operational goals and objectives, and requires broad experience in business administration, and knowledge of organizational policies and practices.

The role also works closely with the Board Assistant who works for President and Board members part-time, and the Association Coordinator who works for Association.

Main Tasks and Duties

• Facilitate the coordination and time management of the General Director, including weekly, monthly & annual priority setting, regular task management, internal and external communication spaces, etc.

• Facilitate the LT in all aspects of their role as defined in the MSF Japan Leadership Team TOR

• Facilitate effective coordination, communication, and mutual accountability among the LT

• Follow and hold accountable LT members to actions and tasks as delegated by the General Director, including dossier oversight on behalf of the LT

• Implement and maintain effective mechanisms for reporting, internal communication / accountability toward office staff and follow up across the LT (agenda’s, minutes, actions lists, dossier follow up, planning frameworks, board reporting cycles etc.)



ADMINISTRATION

• Prepare and edit correspondence, communications, presentations and other documents

• Maintain an efficient and readily accessible Executive and Leadership Team filing system

• Proactive calendar management for the General Director; i.e. time and availability gatekeeper, including weekly/monthly/quarterly agenda and annual movements calendar.

• Record, transcribe and distribute agendas, minutes of meetings including supporting documents and action agendas, as well as follow-up on action points

• Monitor, screen, respond to and distribute incoming communications to the General Director.



OTHER TASKS AND PROJECTS

• Assist with various ad-hoc tasks when requested by the LT and in agreement with the General Director

• Prepare and coordinate application documents for NPO certification submitted to the local government office every 5 years (make sure filing and archive are organized appropriately by relevant departments)



etc.

Requirements
Fluent in both Japanese and English (at more than advanced business level)

ESSENTIAL CRITERIA

• Strong commitment with the Charter

• Strong Time Management Skills with several years’ experience in an EA or similar role

• Ability to write succinct, clear minutes and action points from complex meetings in English

• People and Interpersonal Skills

• Good Listening and Communication Skills

• Administrative, Organizational and Planning Skills with a strong attention to detail

• Demonstrated ability to maintain confidentiality and act with integrity

• Project Management Skills

• Problem Solving Skills

• Ability to work proactively and independently with proven judgement and decision making ability

• Information Gathering and Monitoring Skills

• Ability to manage multiple competing priorities

• Fluent in both Japanese and English (at more than advanced business level)

• Proficient in the use of Office 356, Microsoft office, Share-point and similar software



DESIRABLE CRITERIA

• Experience in Humanitarian, Not-for Profit, NGO or similar organizations

• Familiarity with administration & processes

Additional Job Information
・Salary is determined based on job grade.
・Flexible working hours with a standard working day of 8 hours
・Full social insurance
・Commuting allowance, work from home allowance, and child allowance (in accordance with the organization's regulations)
・Two full days off per week. In addition to annual paid vacations(24 days/year), year-end and New Year vacations and congratulation or condolence leave are available.

・Salary includes 20 hours of fixed overtime pay when it is grade C.

Salary includes 20 hours of fixed late-night work allowance when it is grade D.
・Others: No smoking indoors in principle (smoking rooms are available)

About interview

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Name of person in charge of hiring:

Executive Assistant

RGF HR Agent

600 〜 800 ten thousand JPY

Close

Company overview

RGF HR Agent Executive Assistant RGF HR Agent Executive Assistant

RGF HR Agent

Human Resources / Education / Consulting / Professional Services /Staffing / Recruiting

RGF (Recruit Global Family) is the overseas corporation of Recruit Holdings Co., Ltd., Japan's largest talent comprehensive service and information service group enterprise, has started for more than 50 years, based on excellent business philosophy and management experience. Transcend national borders, we will discover new opportunities and possibilities worldwide.
RGF HR Agent provides solid support for the hiring activities of companies and the job-hunting activities of applicants as a general HR service company.
We provide not only regular recruitment but also RPO (Recruitment Process Outsourcing), contracts and so on. We deliver comprehensive services that could only be offered by RECRUIT=RGF, which is number one in Japan in the field of talent introduction, temporary staffing and recruitment information advertising. Having thoroughly met the needs of leading companies in Japan, we will also provide our consummate, high-quality services overseas. RECRUIT=RGF, which is number one in Japan, will continue taking on the challenge of becoming number one in the world.

JAPAN: RGF HR Agent Japan (CDS)
Address: 東京都渋谷区広尾1-13-7恵比寿イーストビル2F
TEL (+81)3-6422-4400
Website: http://www.rgf-hragent.asia/en/japan

CHINA: RGF HR Agent (Shanghai)
Address: 上海市淮海中路8号 蘭生大厦9F
TEL (+86) 21 5331 8000
Website: http://www.rgf-hragent.asia/china

CHINA: RGF HR Agent (Suzhou)
Address: 蘇州市工業園区蘇州大道西1号 世紀金融大厦1615室
TEL (+86) 512 6262 3595
Website: http://www.rgf-hragent.asia/china

CHINA: RGF HR Agent (Beijing)
Address: 北京市朝陽区東三環中路39号建外SOHO,A座902室
TEL (+86) 10 5869 0121
Website: http://www.rgf-hragent.asia/china

CHINA: RGF HR Agent (Tianjin)
Address: 天津市和平区南京路189号津汇広場一号楼1106单元
TEL (+86) 22 2331 1169
Website: http://www.rgf-hragent.asia/china

CHINA: RGF HR Agent (Dalian)
Address: 大连市高新技术产业园区黄浦路537号(七贤路)泰德大厦811室
TEL (+86) 411 8445 7095
Website: http://www.rgf-hragent.asia/china

CHINA: RGF HR Agent (Guangzhou)
Address: 广州市天河区林和西路161号 中泰国际广场A塔1309室
TEL (+86) 20 8527 4585
Website: http://www.rgf-hragent.asia/china

CHINA: RGF HR Agent (Shenzhen)
Address: 深圳市罗湖区嘉宾路2018号深华商业大厦2507室
TEL (+86) 755 8237 5208
Website: http://www.rgf-hragent.asia/china

HONGKONG: RGF HR Agent Hong Kong Limited
Address: Unit 2206, 22/F, Wu Chung House, 213 Queen’s Road East, Wan Chai, Hong Kong
TEL (+852) 2537 2557
Website: http://www.rgf-hragent.asia/en/hongkong

VIETNAM: RGF HR Agent Vietnam Co., Ltd.
Address: RM903 Central Plaza 17 Le Duan St., Dist 1 Ho Chi Minh City
TEL (+84) 8 3911 5800
Website: http://www.rgf-hragent.asia/en/vietnam

THAILAND: RGF HR Agent Recruitment (Thailand) Co., Ltd.
Address: 689 BHIRAJ TOWER at EmQuartier, 23rd Floor, Room No. 2304-2306 Sukhumvit Road, North Klongton Sub-District, Vadhana District, Bangkok 10110
TEL (+66)2-021-0333
Website: http://www.rgf-hragent.asia/thailand/

SINGAPORE: RGF HR Agent Singapore Pte. Ltd.
Address: 71 Robinson Road #05-04 Singapore 068895
TEL (+65) 6221 7437
Website: http://www.rgf-hr.com.sg/

INDIA: RGF Select India Private Limited
Address: 704-705-706, 7th Floor, Vatika City Point, MGRoad, Gurgaon 122002
TEL (+91)124 4139711
Website: http://www.rgf-hragent.asia/en/india

INDONESIA: PT. RGF Human Resources Agent Indonesia
Address: Jakarta Office: Graha Pratama, P1F (21F), Jl. M.T.Haryono Kav. 15, Jakarta 12810, Indonesia
TEL (+62) 21 8378 2866
Website: http://www.rgf-hragent.asia/en/indonesia

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