Strategic Meeting Manager

Report to Sr Mgr Global Meetings and Travel (US)
Purpose
*　Collaborate with stakeholders on the business needs for congresses, meetings and events
*　Provide leadership and direction to agency
*　Ensure all in-scope congresses, meetings and events are managed efficiently and effectively, through outsourced model
*　Track and report on meetings and event spend
*　 Ensure compliance to all internal and external policies and procedures
*　 Ensure audit readiness (archive)
Key Activities & Responsibilities
*　Partner with business partners on developing and executing program objectives (ROO)
*　Drive the accountability of compliance with internal policies and procedures to ensure consistency, operational efficiencies and integration within audit requirements.
*　Collaborate with business partners to identify areas for continuous organizational improvement
*　Supplier Relationship Management (tracking of SLAs & KPIs) – single point of contact for issue escalation
*　Budget Management, data integrity and validation of cost investments and savings
*　Ensure agency(s) is developing and executing effective programs within scope, on time and within budget
*　Ensure spend data is captured accurately in meeting management technology platform (Lanyon Super User)
*　Ensure roles & responsibilities are clear when working with multiple agencies
*　Ensure compliance to all policies and procedures by both the budget owners and all outside agencies
*　Provide guidance and resolution to mitigate risk
*　Manage hotel sourcing, contracting and negotiations (in partnership with agency)
*　Key contact with medical associations ensuring adherence to applicable rules and regulations, as needed
*　Monitor and report to management compliance to internal and external policies
*　Provides expert guidance on best practices for meetings & events
*　Provide guidance to supplier on hotel and travel escalation issues

日本東京 地図

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