Tóm tắt công việc
Nghề | Bộ phận quản lý hành chính (nhân sự, tài vụ, pháp lý, quan hệ công chúng)/Nghề quản lý bộ phận quản lý hành chính |
---|---|
Ngành | Nhân lực, Giáo dục, Tư vấn, Dịch vụ chuyên môn/ Các ngành nhân sự, giáo dục, tư vấn, dịch vụ chuyên môn khác |
Hình thái tuyển dụng | Chưa phân loại |
Chức vụ | Khác |
Số lượng tuyển dụng | 1 người |
Ngày muốn vào làm | - |
Kỹ năng ngôn ngữ cần thiết |
Tiếng Anh (Thành thạo) Tiếng Nhật (Thành thạo) |
Ngôn ngữ có thể sử dụng | - |
Thời gian làm việc | Khác |
Ngày nghỉ / Phúc lợi y tế | |
Hỗ trợ xin visa | - |
Nhân viên người nước ngoài | - |
Chi tiết công việc
Company Overview
The Administration Officer will perform administrative tasks required by school and school staff, forming part of the Administration team and based at one of the school’s campuses in Tokyo.
As part of the role, the successful applicant will also be tasked with the development of efficient administrative procedures and processes to support daily school operations, as well as working closely with, and assisting the Administration Manager to ensure the smooth operations of the department.
Job Description
■Responsibilities
● Provide administrative support in a manner consistent with the highest level of performance and professionalism.
● Prepare spreadsheets٫ presentations, and statistical and budget reports.
● Coordinate complex school trip arrangements and logistics and submit related expense reports to Finance.
● Organize and prepare necessary documents for Tokyo Metropolitan Government’s (TMG) subsidy, Local Government, and the Private Schools Foundation (Shigaku Zaidan).
● Serve as a back-up receptionist, responsible for greeting clients and visitors to the campus building, handling all incoming calls, including their transfer to the relevant person.
● Represent the team and contribute to meetings with stakeholders.
● Build and maintain professional relationships between other departments within the school.
● Identify areas of improvement for operational efficiency with the Administration Manager, and help to coordinate their implementation.
● Support the evaluation of outside contractors, e.g. cleaning, security, photocopiers, waste management etc.
● Undertake other ad-hoc and occasional tasks requested by the Administration Manager for ensuring the efficient operation of the office and school.
Requirements
■Required Experience and Skills
● Minimum of 3 years’ relevant experience within office management, administrational support and operations.
● Strong practical experience of creating official reports for both internal and external stakeholders with Google suite, MS Word, Excel, and PowerPoint.
● Basic understanding of budgeting and its tracking
● Ability to manage the team responsibly, compile and maintain documents with a high degree of accuracy.
● Exceptional speaking, writing, reading, and presentation skills in both English and Japanese.
● Experience in vendor management (RFQ, competitive bids, invoice check, etc.), cost saving initiatives or fixed asset management would be a plus.
● Experience of reviewing contracts or agreements would be a plus.
● Experience of leading or supporting project-based work would be a plus.
Về cuộc phỏng vấn
Địa chỉ liên lạc
Administrative Officer
RGF HR Agent
400 〜 500 ten thousand JPY